A-Z

A

Allocatable Transactions: Transactions that are eligible for allocation.

To cancel each other out, you must match a transaction from Column A with its equivalent from Column B:

A	B
Sales Invoice	Sales Credit Note
Sales Payment (Refund)	Sales Receipt
Sales Debit Journal	Sales Credit Journal
Purchases Invoice	Purchases Credit Note
Purchases Receipt	Purchases Payment (Refund)
Purchase Credit Journal	Purchase Debit Journal

B

Batch Invoice: A batch invoice is an invoice whose lines do not hold a reference to a stock item. This means the creation of a batch invoice does not involve stock movement / transactions. A batch invoice is directly posted to the transactions table while a Product Invoice must be posted to hit the transactions journal.

Business Documents: A business document is one of the following documents:

Purchases Delivery
Purchases Invoice & Purchases Debit Note
Purchases Order
Sales Delivery
Sales Invoice & Sales Credit Note
Sales Order
Sales Quote

C

Customer: A customer organizes a regroupment of Entities. A customer can be an accountancy practice with business companies for entities, a franchisor with franchisees for entities.

E

Entity: An entity is a representation of a client company and belongs to a customer.

P

Product Invoice: A product invoice involves an item for each of its line. It can be created, modified and only later on posted to the transaction journal. For an invoice which does not need this workflow, please see Batch Invoice. Product invoices also support stock movements.

R

Required Accounts: Required accounts are a set of General Ledger accounts with pre-defined functions that the system will be using. Examples of those are the sales debtors control account, FX gains & losses, Open Stock, etc.

Retrospective Ageing: A retrospective ageing is an ageing report that enables the user to see the system in the same state as it was back at a given date: transaction appear or not according to their date and allocation are present or absent according to their date.

S

Service Invoices: All lines in a service invoice reference services or non-stock items. Unlike a Batch Invoice it does not directly impact the ledger with monetary movements. Instead, it supports a pro-forma workflow, and can be checked prior to posting to the ledger.

T

Transaction Types: The following transaction types exist in the AccountsIQ system:

BC: Bank Credit Journal
BD: Bank Debit Journal
BP: Bank Payment
BR: Bank Receipt
DP: Purchases Discount
DS: Sales Discount
GA: Accrual
GP: Prepayment
ST: Stock Transfer
GC/GD: General Journal
PC: Purchases Credit Journal
PD: Purchases Debit Journal
PI: Purchases Invoice
PN: Purchases Credit Note
PP: Purchases Payment (Refund)
PR: Purchases Receipt
PX: Purchases Currency Fluctuation
SC: Sales Credit Journal
SD: Sales Debit Journal
SI: Sales Invoice
SN: Sales Credit Note
SP: Sales Payment (Refund)
SR: Sales Receipt
SX: Sales Currency Fluctuation